Pros and Cons of Written Type of Communication

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Written Type of Communication
To regulate the daily operations of an organization, we can’t deny the importance of written communication. In the written communication, there come memos, letters and documents etc. The reliability of written communication is also remarkable and phenomenal for the people. It means that there are lots of advantages of this medium of communication. Along with these advantages, there are also some disadvantages of this medium of communication. Here, experts of dissertation proposal writing services will discuss the pros and cons of the written type of communication.

Pros Of Written Type Of Communication:

The most important benefits of the written type of communication are given below;
  • Keeps Permanent Record: With the help of communication, we have to exchange or share the information. It is the best way to keep a permanent record of this information. That’s why most of the organizations are using the written type of communication to keep permanent records of information.
  • Best Way To Save Resources: With the help of the written type of communication, they can also save resources. For example, they can use a written type of communication to exchange information rather than holding a meeting. It is also the best way to execute different tasks of an organization.
  • It Reduces Risks: On the written documents, most of the companies have to write down their rules and regulations. After writing these rules and regulations, they sign on these documents. These documents are secured and no one can make changes in the rules and regulations of the company.
  • Easy Circulation: If we are trying to circulate a message with the help of oral communication, we will have to face lots of problems. On the other hand, if we are trying to circulate a message with the help of written communication, we can easily circulate it.
  • Suitable For The Statistical Data: In organizations, we have to use different kinds of charts and figures. It is difficult for us to interpret these charts and figures verbally. On the other hand, we can easily interpret these charts and figures with the help of the written type of communication.
  • It Is The Best Way To Promote Goodwill: If we want to check the competency of an organization, we will have to check its written documents. With the help of written documents, we can easily promote the goodwill of an organization.
  • It Ensures Uniformity: We are addressing conditions between two parties on the written documents. These written documents remain unchanged. That’s why it is the best way to promote uniformity between different departments.

Cons Of Written Type Of Communication:

Along with these pros, there are also some cons of the written type of communication. These cons are expressed below;
  • It Is Time-Consuming: If we want to craft an impeccable piece of writing, we have to spend an ample amount of time on it. In the constrained timelines, it is difficult for us to spend an ample amount of time on the written documents.
  • It Is Non-Flexible: After writing anything on a piece of paper, it is difficult for us to change it. On the other hand, we can easily change the views during verbal communication. Due to the non-flexibility of this type of communication, the written words are considered as final and concrete words.
  • It Has No Secrecy: In oral communication, it is easy for us to maintain secrecy. On the other hand, it is hard for us to maintain secrecy in the written type of communication. That’s why we can’t use it to deliver sensitive information.
  • It Has No Scope For Clarification: With the help of the written type of communication, we can deliver only specific information. If readers can’t understand the viewpoint of the author by reading this specific information, he will not get clarification from the author. On the other hand, they can get clarification in the verbal form of communication.
  • We Can’t Use In The Emergency: During the emergencies, we have to take immediate actions. With the help of the written type of communication, it is difficult for us to take these immediate actions. On the other hand, verbal communication is helpful for us to take immediate actions.
  • Demands Writing Proficiency: To deliver the message to the other hand, our writing skills should be impressive. If we don’t have impressive writing skills, we can’t deliver a message on the other hand. Writing is a natural talent. Due to the lack of writing skills, we can’t create the best content for the written type of communication.

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